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Putting together a work programme
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angol
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Közösségfejlesztési partnerségépítés Közép-Kelet Európában
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Putting together a work programme
- a simple guide

1. The Brain Storm

As a group brain storm all the things you want to achieve in your organisation. These can be things that you want to do now right up to things you want to see achieved by this time next year. You may already have a general list of the projects your members / community want to see achieved from the results of a community needs analysis or a ‘Planning for Real’ exercise – incorporate these too. Get as many ideas down onto a piece of paper as possible. It doesn’t matter what it is, how daft the idea sounds or whether two ideas contradict each other - just write everything down that you feel your group should be doing.

2. The Great Sort Out

· Write each of the ideas on a separate piece of card (about the size of a postcard). Place the cards face up on the floor or on a large table. Try to write your ideas a ‘SMART’ objectives. (see previous hand out).

· Without any discussion or talking the whole group should circulate and read the ideas written on the cards.

· Each person having read the cards should turn down those cards they Disagree with N.B do not touch cards with your own ideas written on.

· Face up cards are removed, these are the “unanimously agreed objectives”.

· Remaining cards are turned face up. The group circulates again and each person turns down the cards they agree with.

· Face up cards are collected an discarded, these are “unanimously rejected cards”.

· The cards left face down are the “objectives for discussion”.

· Discuss the remaining cards as a group and decide which ones should be discarded and which ones should join the “agreed objectives”.

3. Timescales

· Sort through the “agreed objectives” throw out any duplicates.

· Draw out on a large piece of paper a table as follows (you may want to change the timescale):

          3 MONTHS FROM NOW
          6 MONTHS FROM NOW
          THIS TIME NEXT YEAR
    ·
Go through the “agreed objectives” one by one and decide, as a group, whether the objective can be achieved by: 3 months from now, 6 months from now or by this time next year. Put the cards in the appropriate boxes and record the decision.

4. Priorities

· The next job is to prioritise the objectives within their time slots. Take all the cards from the 3 month box and put them across the top of a large table drawn as below:

          objectives
totals
· Everyone in the group must now vote using post-its marked with large numbers (if there are 8 objectives to be prioritised each person should have a pile of 8 post-its marked 1 through to 8, if there are 10 then 1 through to 10 and so on). Everyone, at the same time (without discussion and in silence), casts their votes. If there are 8 options 1 is given the objective considered least of a priority through to 8 which is given to the objective considered most a priority. The scores are added up, the objectives prioritised and results recorded for the 3 month time slot. This process is repeated for both “6 months” and “this time next year”.

· Once the timescale and priorities are clear the group can assess whether what has been produced is realistic or not. Some mutually agreed shifting about can take place at this stage.

5. Who does the work?

Now that all the group’s objectives have been agreed, put into a timescale and prioritised the last task is to decide who does the work. The group should go through each task one by one and decide who will take responsibility for getting it done by the date agreed. It may be possible to set up small sub groups to do the task if it is something one or two people can’t handle. Write down who volunteered to take responsibility for which task.

6. Completing the work plan

It is a good idea to write up the results of the work plan - the objectives, deadlines, priorities and responsibilities - into a short report. This can then be given to all the members of the group and used in meetings to monitor and evaluate how you are doing.




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